Engineering
Building Information / Asset Inventory Management
MZA's Integrated Building Management System uses a computational database to control the total cost of operating a building, including capital improvement costs, maintenance, and replacement costs. The program has a Web-enabled interface to manage facility and building equipment inventories and track Work Orders, Preventive Maintenance Schedules, Resource Allocation and Life Cycle History. This Asset Inventory Management Program (AIM) is self-intuitive and logical in manner and functions on a real-time basis.
Asset Inventory
The process starts with an on-site inventory of all building equipment, systems and components including information on condition, maintenance requirements and useful life. Information is collected using hand-held mobile devices and entered into a database.
AIM creates a fully interactive database that manages facility identification, including all campus, building and room number information. The program also includes facilities staff information, such as work location, schedule, and trade. A complete inventory database of Heating, Ventilating and Air Conditioning (HVAC) equipment with associated preventive maintenance schedules, inspection findings, manufacturing data and photos, is also provided. AIM manages other assets as well, such as specialty equipment, computer systems and movable assets such as vehicles, electronics, chemicals, and furniture. AIM is easily updated when spaces are relocated, renovated or demolished.
Database
A SQL database is used to maintain and process the Asset Inventory. The database generates dynamically updated capital improvement schedules and budgets for design and construction, maintenance schedules for repairs and preventive maintenance, and calculates the economically useful life of the facility. The software is programmed to seek the lowest overall cost of ownership of the facility.
Work Order Management System
Maintenance work is controlled by a database-driven Work Order Management System. Work orders are automatically issued for preventive maintenance, as well as routine maintenance and repairs. Reports allow facility managers to track the timeliness and effectiveness of maintenance operations. Parts Inventory and Purchasing Information on replacement and maintenance parts for all assets are dynamically inventoried by the database. This allows maintenance staff to arrive at the job with the correct parts. The inventory control module automatically issues purchase orders as required to maintain a proper inventory of parts.
Graphic User Interface
Drawings of the facility locating equipment and zones of application for equipment such as HVAC air handling units is built into the database to make it easier for maintenance staff to locate and maintain equipment. Global Positioning Satellite (GPS) or Wi-Fi positioning technology is used as necessary to locate hidden equipment such as underground piping.
Web-Based Reporting
The fully customizable integrated building management system is web-based so that reports are easily accessible by staff at all levels. The following are just some of the reports generated from the MZA AIM program:
- Inventory lists
- Capital Replacement Plans
- Cost Reports
- Maintenance Records and Costs
- Maintenance Staff Effectiveness
- Compliance Reporting Requirements
- Schedule Information
- Life Cycle Costing
Applications
MZA has experience designing Integrated Building Management Systems for a variety of clients, ranging in scope from a single building to one of the largest school districts in the United States, consisting of over 200 buildings. In addition to educational facilities, the system has been utilized by healthcare facilities, commercial buildings and governmental buildings as well.
The MZA Integrated Facility Management System can also be used to manage industrial facilities. P&ID, environmental control and worker protection requirements can be built into the system to permit the management of industrial environments. The system can also be used for tracking of hazardous materials to manage Brownfield sites.
